| Phase |
Week |
Activity |
Description |
| Nomination Committee Election |
Week 1 (Day 1 - Sunday) |
Nomination Committee Election - Membership Meeting |
Electing two active member to join two existing board members to form nomination committee led by the Chair. |
| Announcement & Nomination Period |
Week 2 (Day 1 - Sunday) |
Nomination announcement (Sunday Service) |
Announce the opening of board nominations and provide congregation with nomination instruction. Include eligibility criteria and submission deadline. |
|
Week 2 |
Nomination Committee Meeting #1 |
Review board member nomination criteria. |
|
Week 2 |
Nomination submission period (5-6 days) |
Members submit nominations to nomintation comittee members. Include a specific cutoff date and time (e.g., Saturday, 5 p.m.).
Submission deadline should be set roughtly 5-6 days after the annoucement.
|
| Committee Screening and Finalize Nominees List |
Early Week 3 |
Committee Meeting #2 - Candidate Screening |
Review all submitted nominations. Select shortlist of candidates to contact for willingness and prayerful consideration.
Committee members contact potential nominees for acceptance or decline. Ensure confidential handling until confirmation.
Reserving minimum 4-5 days so potential nominees have enough time to make decision and as well as giving the committee time to reach out to other potential nominees in case of decline.
|
|
Late Week 3 |
Committee Meeting #3 - Finalize Nominees List |
Committee confirms accepted nominees. Verify readiness and ministry standing. Finalize nominees for Sunday announcement. |
| Announcement & Congregational Feedback |
Week 4 (Day 1 - Sunday) |
Publish Nominee Names |
Announce the confirmed candidate list to the congregation during Sunday service). Provide at least three weeks’ notice before voting. |
| Church Board Member Nomination Approval Voting Meeting |
Week 6 |
Membership meeting voting to approve moninees serving as new board members for the upcoming year. |
Conduct voting during the membership meeting. Include proxy forms if applicable. Provide clear voting instructions and quorum count process. |
