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Responsibilities of the Secretary Team

Secretary and Team Members

The goal of the Secretary team is to ensure the smooth running of the church by providing administrative and organizational support to the church ministries.

Receives Direction From: Senior Pastor

Duties and Responsibilities of the Secretary

  • Assume the general duties as Officer of the Church. Work closely with the Chairman (Senior Pastor), Vice-chairman, and Treasurer to carry out administrative duties.
  • Assist in two-way communication between teams. Facilitate agendas, church publications, reports, events, and so on under the supervision of the Senior Pastor to increase the awareness of the church activities.
  • Be an authorized signatory of the church’s bank accounts. Review and sign financial related documents.
  • Attend meetings and take minutes. Meetings include the General and Special Annual Meetings, Board meetings, and any dialogue or special meetings held by the Board. Coordinate and supervise signing up, counting of votes and other related matters in the Membership Meetings and Special General Meetings.
  • Compile and implement operational policies, documentation, and guidelines. Work closely with the team members to ensure the compliance of processes.
  • Recruit and support team members. This recruitment includes providing adequate training for the team members.
  • Coordinate with the team. Under the supervision of the Senior Pastor, give guidance and advice to the team where necessary so that they can fulfill their roles effectively and efficiently.
  • Communicate frequently. Communicate and resolve with team members on regular basis for current needs and latest issues in the team.
  • Give monthly updates. Provide the Board the team updates to increase the awareness of the team activities.

Duties of Team Members

  • Maintain church records. Gather information from the Senior Pastor, the secretary team members, and the fellowship team members and then update the following records:

    • Membership list
    • Adherents list
    • Newcomers list
    • Baptism list
    • Funeral list
    • Child dedication list
    • Church publications

  • Produce church publications. These include but not limited to the following items:

    • Meeting minutes
    • Bulletins
    • Announcements and program notices
    • Policies and guidelines
    • Congregational newsletters (updates, sharing, articles, etc.)
    • Monthly ministry reports
    • Program/camp handbook
    • Annual reports

Qualifications

  • Basic requirements as prescribed in I Timothy 3:1-13, Titus 1:5-9, the C&MA church constitution, and the church bylaws.
  • Ability to work well independently and with other team members.
  • Attention to details.
  • Effective oral and written communication skills.
  • Experience with word processing and Internet.
  • Good organizational skills.

秘书及团队成员职责

秘书团队的目标是通过为教会事工提供行政和组织支持，确保教会运作顺畅。

接受指引对象： 主任牧师

秘书的职责和责任

  • 承担教会干事的常规职责。与主席（主任牧师）、副主席及财政紧密合作，履行行政职能。
  • 协助团队之间的双向沟通。在主任牧师的监督下，推动议程、教会出版物、报告、活动等的准备工作，以提升会众对教会活动的认知度。
  • 成为教会银行账户的授权签字人。审核并签署与财务有关的文件。
  • 出席会议并记录会议纪要。所需参与的会议包括：年度会员大会、特别会员大会、董事会会议以及董事会所举行的任何话或特别会议。在会员大会与特别会员大会中，协调并监督签到、计票及其他相关事项。
  • 汇编并执行操作政策、文件与指引。与团队成员紧密合作，确保流程规范得到遵守。
  • 招募并支持团队成员，包括为团队成员提供充分培训。
  • 与团队协调配合。在主任牧师的监督下，给予团队必要的指导与建议，以帮助其有效履行职能。
  • 保持频繁沟通。就团队当前的需要和最新事务，与团队成员保持定期沟通与解决问题。
  • 每月更新进度。向董事会汇报团队进展，以增强董事会对团队活动的了解。

团队成员的职责

  • 维护教会记录。从主任牧师、秘书团队成员和团契负责人收集信息，更新以下记录：

    • 会籍名单
    • 参与者名单
    • 新来宾名单
    • 洗礼名单
    • 安息礼名单
    • 婴孩奉献名单
    • 教会出版物

  • 制作教会出版物，包括但不限于以下项目：

    • 会议纪要
    • 周刊
    • 公告与程序通知
    • 政策与指引
    • 会众通讯（更新、分享、文章等）
    • 每月事工报告
    • 活动 / 营会手册
    • 年度报告
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